Methodology

Admission appeals in England

• Published: 14 August 2025

Summary

This statistical release provides information at national, regional and local authority level on the number of primary and secondary school admission appeals. Appeals can be submitted when an applicant has requested, but not been offered, a place at a particular school.

Most appeals result from a parent or carer being dissatisfied with the outcome of  their application via the annual coordinated admissions process. This allocates places for pupils at the established points of transition into primary (reception) and secondary (usually year 7) schools. An appeal can be lodged seeking a place at any school that the parent or carer ranked higher than the one they were offered. 

Appeals are also included where applications have been made to transfer into a school at the beginning of a school year other than the usual entry point, and that application has been refused. 

Appeals relating to applications for ‘in year’ entry, where a pupil moves during the course of the academic year, are not included.

The appeals process

Each local authority (LA) coordinates admissions to all the state-funded primary and secondary schools in its area. It receives applications for all children resident in its area, and sends offers of a school place on national offer day.

Under the School Standards and Framework Act 1998, parents have the right to submit an appeal, to an independent appeal panel, against a decision to refuse their child admission to a school for which they have expressed a preference. The process by which this works, including the required timetable for the lodging and hearing of appeals, is set out in the admissions and appeals codes. The latest appeals code came into force on 1 October 2022 and can be found at admissions appeals code (opens in a new tab).

Applicants have the right of appeal in relation to any school for which they were not offered a place and which they placed as a higher preference than the one they were offered.

The appeal is made to the relevant admissions authority for that school. This is the local authority for community and voluntary controlled schools, the school’s governing body for voluntary aided and foundation schools and the academy trust for academy schools. 

If the appeal panel upholds the applicant’s appeal then  the admissions authority concerned is required to offer the child a place at the school.

Appeals relating to an application for a child to move to a new school outside of the main entry point or the coordinated admissions process are run by the same procedure but are not included in these statistics as they may be processed according to a different timetable.

Changes to the appeals process

In 2020, the main round of admission appeals took place during a period of social restrictions related to the coronavirus (COVID-19) outbreak, starting after the national offer days of 1 March 2020 (secondary) and 16 April 2020 (primary). Temporary measures were put in place to enable appeals to go ahead during the restrictions. These initially ran until 31 January 2021, but were extended twice up to 30 September 2022.These temporary regulations allowed parents and carers to have their appeals heard via alternative routes such as a video conference, rather than having to be heard face to face. 

Local authorities and trusts reported that, after some initial implementation delays, the arrangements worked efficiently and effectively. The department launched a consultation to seek views on making some of the temporary arrangements permanent. The consultation ran until 3 April 2022, after which a revised Appeals Code was laid before Parliament and came into force on 1 October 2022. Broadly, this allows appeals hearings to be held remotely as well as in person and will also allow hybrid appeals.

Improvements to the collection

2025 collection

In 2025 the process for calculating total admissions was reviewed. The total admissions figures used as the denominator for calculating rates of appeals lodged and heard are derived from outside the appeals collection and the school census appeals module. Before 2025 extensive manual calculations were carried out to derive figures as near as possible to the true number of new admissions into schools at the beginning of the new academic year. The process was labour intensive, complicated, and as a result not fully transparent. The end result also included a small degree of unquantified error. Therefore a decision was made to write code to produce a simplified, robust estimate of admissions. 

The code followed the following principles for identifying new admissions into schools:

• All pupils found in reception in the spring census were new admissions that academic year.
• All pupils found in year 7 in a state-funded secondary school in the spring census were new admissions that academic year.
• Pupils in other school years and phases could only count as a new admission if their start date at the school showed them entering between 1 July of the previous academic year and the autumn school census of the new academic year - the ‘window’.
• Pupils entering year 7 at an all-through school are new admissions if they entered within the window and were not found at the same school in the summer census of the previous academic year.
• Pupils entering year 12 are new admissions if they entered within the window and were not found at the same school in the summer census of the previous academic year.
• Pupils entering the lowest year group found at a school are new admissions if they entered within the window and were not found at the same school in the summer census of the previous academic year (to capture transitions into middle schools).
• Pupils entering other year groups at a school would be new admissions if they entered within the window and were not found at the same school in the summer census of the previous academic year (to capture all other non-standard transitions into new schools).

School governance type has been taken as recorded at spring census and no attempt has been made to adjust governance types for schools that have e.g. academized since appeals were lodged. School census and APAD guidance state that appeals data should be returned by the local authority/school on the basis of the school's governance status as at Spring school census even if this means the local authority providing data to the school for their return. 

By including pupils who entered schools during July of the previous academic year we include an unknown number of pupils who will have begun at the school before the end of the previous Summer term rather than in the Autumn term of interest. This group of pupils has been retained for reasons of consistency with the methodology in place before 2025  (see 2019 collection below).

The code excludes as new entrants cases where pupils' recorded LAEstab and entry date appears to show them moving schools but Get Information about Schools - GOV.UK (opens in a new tab) records show that it is the school that has changed its legal identity rather than the pupils who have moved. This can happen where a school academises or merges and records all pupils affected as having entered a new school from the date of the change. 

The code was tested against the published data for 2024 and produced broadly comparable rates at national level. The change in outcomes is not sufficiently large to require this to be viewed as a break in the series. Caution should be exercised in comparing exact rates for appeals lodged and heard in 2025 with figures for earlier years at the level of sub-phase, governance type or local authority. However, overall trends in the data continue to be meaningful, as discussed in the publication text. The following observations were made:

• The new method identified 5,279 fewer total admissions than the published figures, a decrease of 0.3%.
• At the highest levels of breakdown the difference to published rates is negligible. Across both phases and all governance types, there is no difference in the rate of appeals lodged or heard calculated to one decimal point.
• Looking at phase and governance type together, at national level secondary voluntary aided schools had a 0.1 ppt reduction in their rates of appeals lodged and heard but otherwise the figures for combinations of phase and governance type remained unchanged.
• The biggest differences at national level were for non-infant primary pupils, with an overall increase in rate of appeals lodged of 0.2 ppt and appeals heard of 0.1 ppt. This suggests that the change in methodology mainly results in the inclusion of fewer pupils entering schools via non-standard transitions, either moving schools at unexpected year groups or moving into e.g. middle schools where pupils enter as standard into years other than reception or Y7. 
• Differences amounting to fractions of a percentage point are more apparent as breakdowns become more detailed and cell sizes therefore become smaller. Caution should be taken particularly in interpreting changes in rates lodged and heard for specific LAs between 2024 and 2025, although generally variations were not more than around 0.2 ppt either above or below the published rates.  

2019 collection

In 2019, some schools recorded July entry dates for their new cohort of pupils (year 7 for secondary and reception for primary). To ensure these children are recorded as new admissions, the data processing was adjusted from that year onwards to include entry dates from 1 July onwards. 

2017 collection

Up until 2016, the school census returns for voluntary aided, foundation and academy schools provided only total appeals figures (plus the infant appeal subsets). For all through schools it was not possible to separately identify appeals relating to the primary national curriculum years and those relating to secondary years. As some of these schools would have recorded infant appeals, all such all-through schools had to be recorded as primary in the appeals dataset.

For the January 2017 collection, school census and onwards the admission appeals module was extended to separately record appeals for the primary and secondary national curriculum years. This meant that appeals in all through schools could be correctly recorded as relating to either the primary or the secondary phase. The new admissions data (used to calculate the proportion of lodged and heard appeals) was adjusted so that the figures were calculated on the same basis.

It was estimated that this resulted in a difference of about 1,100 appeals being correctly designated as secondary appeals (in all through schools) in 2017 rather than having to be recorded as primary appeals (in order to align with infant appeals already recorded separately). The figures for the number of new admissions, which are used as a denominator to calculate the proportion of appeals lodged and heard, were also recalculated to designate new admissions into all through schools according to the national curriculum year being entered. Thus the proportions of appeals being lodged and heard are all unaffected by the improvement.

2016 collection

In 2015, following the publication of the admissions appeals release, some stakeholders expressed concern that admissions appeals to some voluntary aided, foundation and academy schools were being under reported. An investigation by the department brought to light a likely omission of appeals by some voluntary aided, foundation and academy schools. 

In response to this the admissions appeals module of the January 2016 census had additional checks put in place for schools who reported having received no appeals. The subsequent census return showed an increase in the proportion of schools reporting that they had received appeals (and processed them accordingly). 

Analysis against local authority records and previous years’ appeal data has shown that some of this increase is due to schools reporting their appeals for the first time, rather than a general increase in appeals received. However, the exact breakdown (and how many appeals there would have been if the affected schools had submitted their appeals figures in previous years) cannot be ascertained. 

In addition, other improvements to the 2016 census included comparing the recorded governance of each school – that is, whether they are foundation, community etc schools – with other records, such as edubase, and correcting those which were recorded differently. As a consequence a a number of schools were recorded as a different governance to 2015. 

It is not possible to say precisely how many schools were changed, because there were also a number of academy conversions during the year, but the number of schools recorded as foundation schools was over 200 higher in 2016 than in 2015. This change affects the calculation of the appeals rates by school type. Where a number of admissions were, in 2015, incorrectly allocated to one school type when they were actually another, the heard appeals rate for the former could have decreased (because the number of appeals heard was divided by a larger number of new admissions) and that for the latter increased. The rate of appeals which were decided in the parents’ favour is calculated as a proportion of those heard and is therefore unaffected throughout.

Because of these changes, most of the figures for 2016 were not comparable to those for earlier years. As such a new timeseries was begun in 2016’s release and previously published data should not be compared to that released after 2016.

Interpretation of the figures

The appeals collections gather data on the progress of all admission appeals from initial submission through to their resolution. All received appeals are described as being lodged. The appeals will be considered by a panel hearing unless they are withdrawn by the parent/carer  – this is described as being heard. The heard appeals can be rejected or upheld (that is, successful). No other outcomes are possible. This release looks at the number and percentage of appeals which have been lodged, heard and were successful.

Appeals may be withdrawn because they are resolved before they reach a panel hearing (for example a place at the school could become available via the school’s waiting list). In addition, parents can withdraw their appeal for any reason and at any point in the procedure, including after the appeal hearing has been scheduled. The withdrawn appeals (calculated as appeals lodged – appeals heard) could therefore still represent a significant amount of work for the local authorities.

In addition, parents can lodge appeals for more than one school but only require a single school place. 

Figures for the total number of admission appeals lodged are provided in this publication but, as described above, the number of appeals actually heard by an appeals panel is considered to be a more reliable indicator. Therefore in the main tables rates are calculated for appeals heard and those upheld only.

Because the number of appeals heard can be very small at local authority level, there can be significant variation in rates upheld (calculated as percentage of the appeals heard) which only relate to a numerical difference of one or two appeals being successful.

Methodology

The appeals data is derived from two sources: 

Local authorities provide aggregate appeal data for all of their community and voluntary controlled schools via the school admission appeals data collection (APAD), returned to the department each January in relation to appeals submitted by the previous 1 September. 

A guide on this collection is available at School admissions appeals data collection 2025 (opens in a new tab)

Foundation, voluntary aided and academy schools submit their own appeal data via the spring school census (admissions appeals module), also held in January. This is because they are responsible for the administration of their own appeals, even if they contract the actual running of those appeals to a third party.

Detailed information on the school census, including the admissions appeals module, is available at Complete the school census - Guidance - GOV.UK (opens in a new tab)

Community and voluntary controlled schools who were in the process of converting to academies provide their data via either the local authority or school census based on their school type on January census day.

In each collection, figures are provided on the number of appeals lodged, withdrawn, heard, upheld and rejected. 

In order to allow us to report on the current academic year, only appeals lodged by 1 September and relating to entry into the start of the academic year (for any year group) are collected. Therefore appeals relating to an application for a child to move schools during the school year are not included. 

Appeals for entry into infant age classes are listed individually. These are a subset of the primary appeals figures. This subset relates to all infant appeals, not just those affected by the regulations limiting the maximum size of an infant class. 

For all all through schools, any appeals received relating to entry into years reception to 6 have been counted as primary appeals, and appeals relating to years 7 upwards as secondary appeals.

Appeals against non-admission to a school sixth form and 14-19 schools such as UTCs and studio schools are included.

The admissions dataset used to calculate the rates of appeals lodged and heard is produced from the same school census as that in which the appeals data was submitted. It includes all pupils who were on roll on census day and who were identified as a new entrant into a mainstream maintained or academy school on or after 1 July prior to the academic year starting. 

The month of July has been included since 2019 after detailed analysis showed that in previous years a small number of schools recorded the entry dates of all of their new arrivals in the July before the new school year started. Some children who moved schools, with immediate effect, in July may have been included because of this change. 

The designation of the governance and phase of each school was aligned to those used in the statistical publication Schools, Pupils and their Characteristics for the same time period.

Accuracy and reliability

All LAs are required in principle to provide a return for all of their mainstream community and voluntary controlled schools via the school admission appeals data collection (also known as APAD). However, the Isles of Scilly and City of London have no community or voluntary controlled schools – therefore these two LAs are exempted from the requirement to submit an APAD return. 

The APAD return includes ‘clean data submit’ which means that an LA can only submit its return if it contains no errors or queries. The return then undergoes additional checks and verification within the department.

Mainstream voluntary aided, foundation and academy schools submitted their appeal data as part of their spring school census return (in the admissions appeals module). The Isles of Scilly and City of London LAs both complete the school census appeals module. However the Isles of Scilly has only one school which all children resident  in the Isles attend and which is not realistically an option for non-resident children. Therefore the LA never records any appeals. City of London's sole school is a primary academy with an intake of around 30 pupils each year. Appeals are heard occasionally relating to that school but there are by definition no secondary appeals for City of London schools. 

The data is submitted to the standard school census checks made by the department. A school’s appeals figures are designated to their school phase and governance based on how each school was recorded in the underlying data of the appropriate ‘Schools, Pupils and their Characteristics’ release.

The appeal rates are calculated, using the above returns, within the department. The school census admissions module requires schools to provide their total number of appeals lodged, withdrawn, heard, upheld and rejected, and of those which were for infant classes. These appeal figures are divided into those relating to primary and secondary years, which allows appeals to all through schools recorded in this dataset to be divided into those relating to primary or secondary appeals, based on national curriculum year.

The admissions denominator used to create the rates for the number of appeals lodged and heard is calculated within the department using the pupil module of the spring school census. It estimates the number of new admissions (that is, a pupil starting at a new school after the July prior to the start of the academic year) using the entry date of the pupil and the LA and Estab codes of the school the pupil is recorded as attending. 

As was noted, the methodology for calculating the admissions denominator was revised in 2025 and is now presented as an estimate derived from data recorded in the Spring census and GIAS. Under the previous methodology, all attempts were made to produce a count of new admissions that was as accurate as possible, including rigorous manual checking of the circumstances of individual schools and pupils, but it is nonetheless likely that in each year a very small number of schools had the number of their new admissions incorrectly counted. This could result in notable differences in the total admissions figures for a few LAs between years. It is not known what the margin of uncertainty was for these figures but the processing methodology was thoroughly reviewed every year and the actual processing quality assured. 

The Code of Practice for Official Statistics requires us to take reasonable steps to ensure that our published or disseminated statistics protect confidentiality. The tables produced for this statistical publication have been assessed and it has been determined that suppression was not required to protect confidentiality.

Further data availability

Publications from 2013/04 to 2018/19 are available on Statistics at DfE - Department for Education - GOV.UK (opens in a new tab). Note there are additional releases for 2008/09 to 2010/11 but the data in these was collected on a different basis and did not include academy schools. The two data series are therefore not comparable. 

Since 2020, the application and offer data and accompanying release has been published annually, with timeseries data from 2015/16, on Explore Education Statistics (EES). 

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